Gwynne har 15 tusind rækker data i tre kolonner. Hun vil gerne have, at dataene udskrives med 6 kolonner pr. Side. For eksempel de første 50 navne i A2: C51, derefter de næste 50 navne i E2: G51. Flyt derefter de tredje 50 rækker til A52: C101 og så videre.
I stedet for at løse dette med formler vil jeg bruge lidt Excel VBA til at omarrangere dataene.
VBA-makroen efterlader dataene i A: C. En tom kolonne vises i D. De nye data vises i D: F, tomme kolonne i G, nye data i H: J.
Bemærk
For næsten 10 år siden besvarede jeg et spørgsmål om, hvordan man slanger 1 kolonne i 6 kolonner. I tilfældet blev dataene arrangeret vandret, med Apple i C1, Banana i D1, Cherry i E1, … Fig i H1, derefter Guava startende i C2 og så videre. Dengang besvarede jeg spørgsmålet ved hjælp af formler. Du kan se den gamle video: her.
Det første trin er at finde ud af, hvor mange rækker der passer på din udskrevne side. Spring ikke dette trin over. Inden du starter med makroen, skal du gøre alle disse ting:
- Indstil margenerne på fanen Sidelayout på båndet
- Hvis du ønsker, at dine overskrifter fra række 1 skal gentages på hver side, skal du bruge sidelayout, rækker til gentagelse øverst og angive 1: 1
- Angiv de sidehoveder og sidefødder, der vises på hver side.
- Kopier overskrifterne fra A1: C1 til E1: G1.
- Kopier overskrifterne fra A1: C1 til I1: K1.
- Angiv E: K som udskrivningsområde
- Udfyld tallene 1 til 100 i E2: E101 med
=ROW()-1
Når alle dine sideindstillinger er korrekte, skal du bruge Ctrl + P til at få vist udskrivningseksemplet. Hvis det er nødvendigt, skal du klikke på flisen Vis eksempel på udskrivning midt på skærmen. Find det sidste række nummer i udskrivningseksemplet på side 1. I mit tilfælde er det 46. Dette vil være et vigtigt tal fremadrettet.
Følg disse trin for at oprette makroen:
- Gem din projektmappe som et nyt navn, hvis noget går galt. For eksempel: MyWorkbookTestCopy.xlsx
- Tryk på alt = "" + F11 for at åbne VBA Editor
- Fra menuen VBA skal du vælge Indsæt, Modul
-
Kopier følgende kode og indsæt i kodevinduet
Sub WrapThem() ' the following line says XLUP not x1up ! FinalRow = Cells(Rows.Count, 1).End(xlUp).Row ' Change 46 to match your Rows Per Page RowsPerPage = 46 NextRow = 2 NextCol = 5 For i = 2 To FinalRow Step RowsPerPage Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End If Next i End Sub - Find den linje, der siger,
RowsPerPage = 46og erstat 46 med antallet af rækker, som du fandt i din udskrivningseksempel.
Her er et par andre ting, du muligvis skal ændre afhængigt af dine data:
De FinalRow =linje ser for den sidste indgang i kolonne 1. Hvis startede dine data i kolonne C i stedet for kolonne A, ville du ændre dette:
FinalRow = Cells(Rows.Count, 1).End(xlUp).RowTil dette
FinalRow = Cells(Rows.Count, 3).End(xlUp).RowI dette eksempel vil det første sted for de nye data være celle E2. Dette er række 2, kolonne 5. Hvis du har fem linjer med titler, og dine nye data starter i G6, vil du ændre NextRow = 2til NextRow = 6. Skift NextCol = 5til NextCol = 7(fordi kolonne G er den 7. kolonne).
I dette eksempel starter dataene i A2 (lige efter overskrifter i række 1). Hvis du har 3 overskrifter, starter dine data i A4. Skift denne linje:
For i = 2 To FinalRow Step RowsPerPagetil denne linje:
For i = 4 To FinalRow Step RowsPerPageMine outputkolonner vises i kolonne E (5. kolonne) og kolonne I (9. kolonne). Lad os sige, at du har fire kolonner med data. De originale data er i B: E. Sæt det første sæt kolonner i G: J og L: O. G er den 7. kolonne. L er den 12. kolonne. I den følgende tekst skal du ændre 3 til 4 to steder, fordi du har 4 kolonner i stedet for 3. Skift 5 til 7 to steder, fordi den første outputkolonne er G i stedet for E. Skift 9 til 12, fordi den anden outputkolonne er L i stedet for jeg
Skift dette:
Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End IfTil dette:
Cells(NextRow, NextCol).Resize(RowsPerPage, 4).Value = _ Cells(i, 1).Resize(RowsPerPage, 4).Value If NextCol = 7 Then NextCol = 12 Else NextCol = 7 NextRow = NextRow + RowsPerPage End IfDu er nu klar til at køre makroen. Gem projektmappen en sidste gang.
Klik på et vilkårligt sted i makroen i VBA-vinduet. I nedenstående figur er markøren lige efter Sub WrapThem(). Klik på F5-tasten eller klik på ikonet Kør som vist nedenfor.
Skift tilbage til Excel. Du skal se resultater som denne:
Sørg for, at efternavnet på side 1 kolonne E er korrekt efterfulgt af fornavnet i side 1 kolonne I.
Se video
Disse trin forklares i denne video:
Videoudskrift
Lær Excel til Podcast, afsnit 2194: Indpakning af kolonner.
Hej, velkommen tilbage til netcast, jeg er Bill Jelen. Dagens spørgsmål sendt af Gwen. Gwen ser video 984, som blev kaldt Sneaking Columns. Dette er fra år siden, og jeg brugte faktisk en formel til at løse dette dengang, men dette tvillingsproblem er mere kompliceret.
So she has a three column worksheet with around 15,000 rows. and needs to make each page six columns. So, on the first page, these 60 cells; and then next to it, the next 60 cells. Now, Gwen has figured out that she can fit about 60 rows. But for anyone else watching this, the most important part here is to figure out how many rows because you'll really screw things up if you make any of these changes after the fact.
Alright, so for me, what I'm going to do is I'm going to come here to page layout, I'm gonna declare that these seven columns are going to be my print area-- Print Area, Set Print Area. I'm going to go into Print Titles and say that “Rows to repeat at top” is 1:1. I'm going to go… Actually, I'd like to use Margins here-- Margins, Narrow, and then back in the Page Setup, Header/Footer, and choose whatever my, you know, Custom Footer should be-- Confidential. Do all of the those settings, anything you're ever going to change first. Alright? Because that's going to change the number of rows per page.
Now, I'm going to type in the number 1 here, this is just going to be some temporary data. I'm going to hold down the Ctrl key and grab the Fill handle, and go down until I'm sure I'm past the first page like that. And then, we'll just do a Print Preview-- Ctrl+P, Show Print Preview-- and you'll notice that I have 46 rows that fit on the first page. And let's just check, go to the second page-- so 46 plus 46 is 92, so we're getting 46 rows per page, 46 rows per page. That number is incredibly important-- 46. In fact, I'm going to write it down over here just so I don't forget-- 46 rows per page.
Alright, now, I'm going to solve this today with a Macro; back in video 984, I used some complex formulas to do it, but today a macro feels better. If you've never used macros before don't be intimidated. Here's how we start: We press Alt+F11-- Alt+F11-- that brings open this screen and actually, the very first time that you open Alt+F11, it's going to be just a big gray screen-- probably a lot like this-- like that. So you want to say, View, Project Explorer, Find your workbook here, and say Insert Module-- I've already done that-- and what we'll get-- and what we get-- is a white screen. And over here in this white screen, you're going to type this code, alright? The word "Sub" which means that this is a subroutine, and then any naming you want-- I call it WrapThem, no spaces there, so just jam everything together-- open and closing parenthesis. Then we're we're going to create a variable: FinalRow = Cells(Rows.Count, 1).End, and these four letters here are XL, not X1-- everybody screws this up, XL. And you can type it in all caps if you want but they're going to change it back to that format where the L looks like a 1-- don't put a 1 there. Rows.Per.Page-- and this is where you put whatever number you figured out. Now, for me it's 46; for Gwen, it sounds like it's 60. And then, the next row where we want the first data to go is Row 2, and then the next column-- 1, 2, 3, 4, 5-- is Column 5.
Alright, so I set this up. And then, the rest of this is going to be very, very generic. it's going to work with, you know, any size data set: For I (it's a variable) = 2 To FinalRow (that's how many rows we had) Step (that means every time through the loop we're going to increase by) RowsPerPage (which in this case is 46, for Gwen's case it's going be 60). We're going to say: Cells(NextRow, NextCol) -- so, next row's going to be 2, Column 5-- .Resize(RowsPerPage, 3) -- resize 46 rows, 3 columns-- .Value = _ (and that's an underscore there) It's going to be equal to Cells(1, 1) -- so whatever is in Row 2 comma 1, Column 1-- .Resize(RowsPerPage, 3).Value. And then, what we have to do is, we have to be a little bit clever here about after we paste the first 46 times 46 rows, by 3 columns.
Where do we go next? There, right? So, if currently, the next column is pointing to Column E, well, then I need the next one to go to Column I. I is the ninth column. Alright. So that's why we say NextCol = 5. But if we're not… NextCol = 5 that means our NextCol = 9. Then we're going to reset the next group back to Column E and the NextRow is going to be = whatever the previous row was, + 46. And then next time… now here, let's just walk through this, you don't have to run it one step at a time. But I'm going to do that with F8-- just to see what we get here.
And so, what we've learned, is the final row is real-- 15,582. We're about to write to row 2, column 5. And so: For I = 2 To FinalRow. The first time through, I is going to be equal to 2. We're going to say that Row 2, Column 5, is going to be equal to Row 2, Column 1-- 46 rows, 3 columns. I want to run this with F8. We'll look over here in the spreadsheet and we'll see that it turned out those first 46 came to this area. Alright. But, we're going to let this run again. Alright.
Now, the second time through the loop, the I has jumped up from 2 to 48. Alright. And so this time, we're going to be running to Row 2, Column 9, and we're going to be getting data from Row 48. Alright, now let's go check this one right here. So, what we see is Andy Hartley-- that works great-- down here at the end, Kelly Ferguson. But the next person should be Lue Rahman-- Rahman-- and that works, and it goes down to Lue Harvey, right there. Alright. Now, what we're hoping next time, is we get Barb Davison. I'll press F8 few more times, here's the next one and we look, and it's now writing to Row 48. Alright. And it's Barb Davison, and it appears to be working. At this point, I'm happy with it, I'm just going to click run.
And, actually, you don't have to go-- if you're not creating a video to explain this to somebody-- you don't have to go through and press F8; you could just come up here, click inside WrapThem, click run, and that fast it will take your data and wrap it into two columns.
Now, some things I see here-- Surname isn't wide enough, that should not affect our page layout, I'm hoping. And when I do Print Preview, I now have 170 pages. Data there, Page 2, Page 3, Page 4. Now, if we would change the margins at this point, everything is going to be screwed up-- it's going to be horrible. That's why it's really, really important, right up front, you have to do all of your page layout things before you calculate that 46. Now, of course, at this point, Save your workbook with a new name, alright? We don't want to destroy the personal workbook. And then you can delete columns A through D, and you have your results.
Now, if you want to learn about macros-- macros are incredibly powerful-- we probably could have solved this with a formula. And, certainly, the me from 10 years ago solved it with a formula, but at this point in my life, just a simple little 15 line macro is a lot easier. This book, by Tracy Syrstad and myself, will teach you all about macros.
Alright, wrap-up for this Episode: How to wrap 3 columns of data in 2 sets of columns per page. The super important step, you have to do all the page setup things first, Rows to Repeat at Top, Margins, Header/Footer, and then just type some numbers-- 1 through whatever-- I use the Fill handle with control; go to Print Preview, How many rows per page; switch over to Alt+F11; Insert a module and then type the code that I showed you in the video; click run. And most of the time, I advise people to save your workbook as xlsm, but in this case this was a one-time thing, I'm suspecting. So if you're, you know, just want to have that macro disappear, keep it as xlsx, save the file, it'll warn you that you're about to lose your macro. That's probably okay, because we've solved the problem well.
Hej, jeg vil gerne takke Gwen for at sende det spørgsmål, jeg vil takke dig for at komme forbi. Vi ses næste gang til endnu en netcast fra.
